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Board Meeting Agenda Items

Subject to Amendment

January Board Meeting

  • Strategic Plan Progress Report
  • Resolution(s):
    • Graduate and Undergraduate programs/majors, as needed
    • Approve Honorary Degrees and Commencement Speakers for May Commencements
    • Budget Adjustments
  • Provost’s Report
  • Speaker of the Faculty’s Report
  • Chair of the Staff Advisory Committee’s Report
  • Academic Deans’ Divisional Updates (or by email)
  • SGA & GSA Reports
  • Report of the previous year’s audit results
  • Foundation End-of-Year Annual Report
  • Fundraising Report
  • Provide update regarding Board Member Elections (in even-numbered years)
  • Capital Projects, including the acquisition and leasing of real property
  • In odd-numbered years, Board Chair elected in October will have selected Board committee chairs and vice chairs as well as determined Board Member committee assignments
  • Update on Nondiscrimination and Diversity Policies
  • General Counsel Report
  • Following the January meeting, the Executive Secretary to the Board of Trustees will forward any information regarding the Student/Faculty/Dean/Staff/Mentor/Board of Trustees Shadowing Program

April Board Meeting

  • Strategic Plan Progress Report
  • Resolution(s):
    • Graduate and Undergraduate programs/majors, as needed
    • Approve Awarding of Graduate and Undergraduate Degrees during May Commencement
    • Budget Adjustments
  • Announce Distinguished Faculty Awards
  • Announce tenure and/or promotion sabbaticals
  • Provost’s Report
  • Speaker of the Faculty’s Report
  • Chair of the Staff Advisory Committee’s Report
  • Academic Deans’ Divisional Updates (or by email)
  • SGA & GSA Reports
  • Fundraising Report
  • Distribute Ethics Forms
  • Update regarding Board Candidate Legislative elections (in even-numbered years)
  • FOIA Refresher - Present new FOIA policy
  • Update on Nondiscrimination and Diversity Policies
  • Capital Projects, including the acquisition and leasing of real property
  • General Counsel Report

June Board Meeting

  • Strategic Plan Progress Report
  • Resolution(s):
    • Approve budget, fees, and tuition
    • Approve Housing and Food Service Fees
  • Introduce new Board members (in even-numbered years) (New Board Member Orientation in May)
  • Board Secretary reminds Board Chair to confirm committee chairs and vice chairs for August Board Meeting 1-year terms.

August Board Meeting

  • Strategic Plan Progress Report
  • Resolution(s):
    • Graduate and Undergraduate programs/majors, as needed
    • Approve Honorary Degrees and Commencement Speakers for December Commencement
    • Budget Adjustments
  • Provost’s Report
  • Speaker of the Faculty’s Report
  • Chair of the Staff Advisory Committee’s Report
  • Academic Deans’ Divisional Updates (or by email)
  • SGA & GSA Reports
  • Fundraising Report
  • Annual presentation of Student Affairs Division’s policies, including Emergency Preparedness.
  • Capital Projects, including the acquisition and leasing of real property
  • Annual Review of major college policies, i.e., Privacy Policy, Identity and Theft Protection and Red Flag Policy, Background Policy, etc.
  • Present next year’s Board Meeting Dates
  • Provide new Cougar Cards, business cards, name badges, or stationary notecards if needed
  • BOT license plates info distributed to Board Members in September
  • President’s Annual Evaluation and Performance Review and Discussion
  • Update on Nondiscrimination and Diversity Policies
  • General Counsel Report
  • Following the August meeting, the Executive Secretary to the Board of Trustees will forward any information regarding the Student/Faculty/Dean/Staff/Mentor/Board of Trustees Shadowing Program

October Board Meeting

  • Board Officer Elections – Newly-elected Chair requests Board Committee assignment preferences (in even-numbered years)
  • Trustees Emeriti Elections (in even-numbered years)
  • Strategic Plan Progress Report
  • Fundraising Report
  • Capital Projects, including the acquisition and leasing of real property
  • Resolution(s):
    • Graduate and Undergraduate programs/majors, as needed
    • Approve Awarding of Graduate and Undergraduate Degrees during December Commencement
    • Budget Adjustments
  • Provost’s Report
  • Speaker of the Faculty’s Report
  • Chair of the Staff Advisory Committee’s Report
  • Academic Deans’ Divisional Updates (or by email)
  • SGA & GSA Reports
  • New Academic Year Enrollment Report
  • NCAA Academic Success Rate Report
  • Future Legislative State and Federal Initiatives Presentation
  • Update on Nondiscrimination and Diversity Policies
  • General Counsel Report