Board Meeting Agenda Items

Routine Board of Trustees Meeting Agenda Items*

As of 8-8-2023 (BC/EWK)

*Subject to Amendment

January Board Meeting

  • In even-numbered years, Board Member Candidate Elections update
  • In odd-numbered years, the Board Chair elected at the previous October BOT Meeting will have selected/re-confirmed Exec. Comm. Members, Board Committee Chairs and Vice Chairs, as well as determined Board Member Committee assignments
  • Approve HD(s) and CS(s) for May Commencement if not approved at October BOT Meeting
  • Provost’s Report
  • New Graduate and/or Undergraduate programs/majors, as needed
  • Dean’s Report
  • May Commencement Degrees Approval
  • Athletics Updates
  • Student Affairs Division Updates
  • Athletics Strategic Plan Update
  • Budget, Finance and Facilities Management Updates
  • Enrollment Update
  • IT Update
  • Office of Institutional Diversity Annual Assessment Report
  • Various Underrepresented Students outreach efforts report
  • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
  • CofC Day Update
  • Naming Opportunities Update
  • Report by the External Audit Firm of the prior year’s independent financial audits
  • SC Economic Interest Form reminder (due in March)
  • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs Reports, General Counsel, Speaker of the Faculty, Staff Advisory Committee Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Association and Cougar Club Charleston Athletic Fund Board Presidents, as well as the Report on the Strategic Plan
  • Executive VP and Dean Search Updates, as needed
  • Motions/Resolutions, as needed
  • Executive Session items addressed, as required

April Board Meeting

  • Thank you to retiring Foundation, CAFB, Alumni Association, SGA and GSA Presidents, as well as Faculty Senate Speaker and/or Staff Advisory Committee Chair as appropriate
  • In even-numbered years, thank you to retiring Board Members
  • In even-numbered years, Board Member Candidate Elections update
  • Provost’s Report
  • HD(s) and CS(s) for May Commencement Motions, if needed
  • Announce May Commencement Speakers and Honorary Degree Recipients
  • Announcement of Distinguished Faculty Awards
  • Announcement of Tenure and Promotion Roster Faculty
  • New Graduate and/or Undergraduate programs/majors, as needed
  • Dean’s Report
  • May Commencement Degrees Approval
  • Athletics Updates
  • Student Affairs Division Updates
  • Athletics Strategic Plan Update
  • Budget, Finance and Facilities Management Updates
  • Resolution for Housing and Food Service Fees
  • Enrollment Update
  • IT Update
  • Office of Institutional Diversity Annual Assessment Report
  • Various Underrepresented Students Outreach Efforts Report
  • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
  • Naming Opportunities Update
  • Report by the External Audit Firm of the prior year’s independent financial audits
  • Distribution of SACSCOC Ethics Disclosure Form after BOT submitted Economic Interest Form, along with Oath of Office, Code of Conduct and Statement of Commitment Form
  • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs Reports, General Counsel, Speaker of the Faculty, Staff Advisory Committee Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Association and Cougar Club Presidents, as well as the Report on the Strategic Plan.
  • Announce the following year’s Board Meeting Dates
  • Executive VP and Dean Search Updates, as needed
  • Motions/Resolutions, as needed
  • Executive Session items addressed, as required

June Board Meeting

  • Resolution for Budget, Fees and Tuition
  • Legislative Update
  • Enrollment Report
  • Strategic Plan Report
  • In even-numbered years, introduction of new Board Members (New Board Member Orientation in May)
  • In even-numbered years, brief outline provided re Board Officers and Trustees Emeriti nomination process re nominees accepted by the Audit and Governance Committee in August and not before August
  • Strategic/Generative Retreat Agenda items for BOT and President’s Retreat
  • President’s Annual Evaluation by the Board of Trustees
  • Reports from General Counsel, Board of Trustees Chair, President, as well as the Report on the Strategic Plan
  • Executive VP and Dean Search Updates, as needed
  • Motions/Resolutions, as needed
  • Executive Session items addressed, as required

August Board Meeting

  • In even-numbered years, Board Members nominate Board Officers and Board Emeriti by way of the Audit and Governance Committee
  • In even-numbered years, Board Member Candidate Elections update
  • Thank you to retiring Alumni Association, Foundation and/or C.A.F.B. Presidents and Faculty Senate Speaker and/or Staff Advisory Committee Chair, as appropriate
  • Provost’s Report
  • New Graduate and/or Undergraduate programs/majors, as needed
  • Dean’s Report
  • December HD(s) and Commencement Speaker(s) Approval
  • Athletics Updates
  • Student Affairs Division Updates
  • Athletics Strategic Plan Update
  • Budget, Finance and Facilities Management Updates
  • Enrollment Update
  • IT Update
  • Office of Institutional Diversity Annual Assessment Report
  • Various Underrepresented Students Outreach Efforts Report
  • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
  • Foundation end-of-year Report
  • Naming Opportunities Update
  • Report by the External Audit Firm of the prior year’s independent financial audits
  • Inform BOT of the October Self Evaluation requirement
  • BOT Final review of President Hsu’s Agency Head Survey Composite Data Sheets
  • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs Reports, General Counsel, Speaker of the Faculty, Staff Advisory Committee Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Association and Cougar Club Presidents, as well as the Report on the Strategic Plan
  • Executive VP and Dean Search Updates, as needed
  • Motions/Resolutions, as needed
  • Executive Session items addressed, as required

October Board Meeting

  • In even-numbered years, Board Officer Elections and Trustees Emeriti Elections
  • Board of Trustees Self-Evaluation
  • Board of Trustees Attendance Requirement Confirmation
  • Approve HD(s) and CS(s) for May Commencement
  • Announce HD(s) and CS(s) for December Commencement
  • Provost’s Report
  • Faculty Tenure and Grievance Resolutions, if needed
  • New Grad. and/or Undergraduate programs/majors, as needed
  • Dean’s Report
  • December Commencement Degrees Approval
  • Athletics Updates
  • Student Affairs Division Updates
  • Athletics Strategic Plan Update
  • Budget, Finance and Facilities Management Updates
  • Updates on Summer Campus Renovations
  • Enrollment Update
  • IT Update
  • Office of Institutional Diversity Annual Assessment Report
  • Various Underrepresented Students Outreach Efforts Report
  • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
  • Naming Opportunities Update
  • Report by the External Audit Firm of the prior year’s independent financial audits
  • Review Comprehensive Annual Financial Report (CAFR)
  • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs Reports, General Counsel, Speaker of the Faculty, Staff Advisory Committee Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Association and Cougar Club CAFB Presidents, as well as the Report on the Strategic Plan.
  • Executive VP and Dean Search Updates as needed
  • Motions/Resolutions as needed
  • Executive Session items addressed as required