Board Meeting Agenda Items

Routine Board of Trustees Meeting Agenda Items*

As of 3-7-2022 (BC/EWK)

*Subject to Amendment

January Board Meeting

  • In even-numbered years, Board Member Candidate Elections update
  • In odd-numbered years, the Board Chair elected at the previous Oct. BOT Meeting will have selected/re-confirmed Board Committee Chairs and Vice Chairs as well as determined Board Member Committee assignments
  • HD(s) and CS(s) for May Commencement
  • Provost’s Report
  • New Grad. and/or Undergraduate programs/majors as needed
  • Dean’s Report
  • May Commencement Degrees Approval
  • Athletics Updates
  • Student Affairs Division Updates
  • Athletics Strategic Plan Update
  • Budget, Finance and Facilities Management Updates
  • Enrollment Update
  • IT Update
  • Office of Institutional Diversity Annual Assessment Report
  • Various minority outreach efforts report
  • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
  • CofC Day Update
  • Naming Opportunities Update
  • Report by the External Audit Firm of the prior year’s independent financial audits
  • SC Economic Interest Form reminder (due in March)
  • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs Reports, Gen. Counsel, Speaker of the Faculty, Staff Adv. Comm. Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Assoc. and Cougar Club Presidents as well as the Report on the Strategic Plan
  • Executive VP and Dean Search Updates as needed
  • Motions/Resolutions as needed
  • Executive Session items addressed as required

April Board Meeting

  • Thank you to retiring SGA and GSA Presidents as well as Faculty Senate Speaker and/or Staff Advisory Committee Chair as appropriate
  • In even-numbered years, thank you to retiring Board Members
  • In even-numbered years, Board Member Candidate Elections update
  • Provost’s Report
  • HD(s) and CS(s) for May Commencement Motions, if needed
  • Announce May Commencement Speakers and Honorary Degree Recipients
  • >Announcement of Distinguished Fac. Awards
  • Announcement of Tenure and Promotion Roster Faculty
  • New Grad. and/or Undergraduate programs/majors as needed
  • Dean’s Report
  • May Commencement Degrees Approval
  • Athletics Updates
  • Student Affairs Division Updates
  • Athletics Strategic Plan Update
  • Budget, Finance and Facilities Management Updates
  • Resolution for Housing and Food Service Fees
  • Enrollment Update
  • IT Update
  • Office of Institutional Diversity Annual Assessment Report
  • Various minority outreach efforts report
  • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
  • Naming Opportunities Update
  • Report by the External Audit Firm of the prior year’s independent financial audits
  • Distribution of SACSCOC Ethics Disclosure Form after BOT submitted Economic Interest Form, along with Oath of Office, Code of Conduct and Statement of Commitment Form
  • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs Reports, Gen. Counsel, Speaker of the Faculty, Staff Adv. Comm. Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Assoc. and Cougar Club Presidents as well as the Report on the Strategic Plan.
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  • Announce the following year’s Board Meeting Dates
  • Executive VP and Dean Search Updates as needed
  • Motions/Resolutions as needed
  • Executive Session items addressed as required

June Board Meeting

  • Resolution for Budget, Fees and Tuition
  • Legislative Update
  • Enrollment Report
  • Strategic Plan Report
  • In even-numbered years, introduction of new Board Members (New Board Member Orientation in May)
  • In even-numbered years, brief outline provided re Board Officer and Trustees Emeriti nomination process re nominees accepted by the Audit and Gov. Comm. in August and not before August
  • Strategic/Generative Retreat Agenda items for BOT and President’s Retreat
  • President’s Annual Evaluation by the Board of Trustees
  • Reports from Gen. Counsel, Board of Trustees Chair, President, as well as the Report on the
  • Strategic Plan
  • Executive VP and Dean Search Updates as needed
  • >Motions/Resolutions as needed
  • Executive Session items addressed as required

August Board Meeting

  • In even-numbered years, Board Members nominate Board Officers and Board Emeriti by way of the Audit and Governance Committee
  • In even-numbered years, Board Member Candidate Elections update
  • Provost’s Report
  • New Grad. and/or Undergraduate programs/majors as needed
  • Dean’s Report
  • December HD(s) and Commencement Speaker(s) Approval
  • Athletics Updates
  • Student Affairs Division Updates
  • Athletics Strategic Plan Update
  • Budget, Finance and Facilities Management Updates
  • Enrollment Update
  • IT Update
  • Office of Institutional Diversity Annual Assessment Report
  • Various minority outreach efforts report
  • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
  • Foundation end-of-year Report
  • Naming Opportunities Update
  • Report by the External Audit Firm of the prior year’s independent financial audits
  • Inform BOT of the October Self Evaluation requirement
  • BOT Final review of President Hsu’s Agency Head Survey Composite Data Sheets
  • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs Reports, Gen. Counsel, Speaker of the Faculty, Staff Adv. Comm. Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Assoc. and Cougar Club Presidents as well as the Report on the Strategic Plan
  • Executive VP and Dean Search Updates as needed
  • Motions/Resolutions as needed
  • Executive Session items addressed as required

October Board Meeting

  • In even-numbered years, Board Officer Elections and Trustees Emeriti Elections
  • Board of Trustees Self-Evaluation
  • Board of Trustees Attendance Requirement Confirmation
  • HD(s) and CS(s) for December Commencement
  • Provost’s Report
  • Faculty Tenure and Grievance Resolutions, if needed
  • New Grad. and/or Undergraduate programs/majors as needed
  • Dean’s Report
  • December Commencement Degrees Approval
  • Athletics Updates
  • Student Affairs Division Updates
  • Athletics Strategic Plan Update
  • Budget, Finance and Facilities Management Updates
  • Updates on Summer Campus Renovations
  • Enrollment Update
  • IT Update
  • Office of Institutional Diversity Annual Assessment Report
  • Various minority outreach efforts support
  • Development/Foundation/Alumni Affairs/Governmental Affairs/Marketing and Communications Updates
  • Naming Opportunities Update
  • Report by the External Audit Firm of the prior year’s independent financial audits
  • Review and approve Comprehensive Annual Financial Report (CAFR)
  • Reports at every quarterly BOT Meeting include those from the Provost, Committee Chairs Reports, Gen. Counsel, Speaker of the Faculty, Staff Adv. Comm. Chair, Board of Trustees Chair, President, SGA and GSA Presidents, Foundation Board Chair, Alumni Assoc. and Cougar Club Presidents as well as the Report on the Strategic Plan
  • Executive VP and Dean Search Updates as needed
  • Motions/Resolutions as needed
  • Executive Session items addressed as required