Board of Trustees Increasing Board Engagement
Table of Contents
I. Voluntary Board Engagement
A. Timeframe and Process for Board Engagement
B. Sample Board Engagement Planning Document
C. Sample Board Engagement Tracking Sheet
D. Sample Board Member Monthly Email Update
II. Mentoring Program
A. Mentor
1. Board Member Process and Overview of Mentoring Program
2. Board Member Program Interest Questionnaire
3. Board Member Program Review Questionnaire
B. Mentee
1. Student Overview of Mentoring Program
2. Student Program Interest Questionnaire
3. Student Program Review Questionnaire
4. Mentoring Program Contract
C. Mentoring Program Timeline and Process Schedule
D. Mentoring Program Orientation Kick-Off Social
III. Traditional Board Responsibilities
I. VOLUNTARY BOARD ENGAGEMENT
1. Speakers in Hometown – 8 participants
a. Annual or bi-annual presentations by faculty and staff from the College’s Expert List to
that Board Member’s chosen community outreach group; i.e., church, community service
organization, educational organizations and/or Rotary Club, etc.
b. Speakers on Strategic Planning Goal topics and/or programs, i.e., New Financial
Model.
2. Mentor Program – 8 participants
a. Board Member/Student Mentoring Program for undergraduate students with specific
mentoring responsibilities for participating Board member(s).
3. Donor Stewardship/Development Events – 10 participants
a. Work with the Institutional Advancement Office, including the Alumni Relations Office,
to actively recruit and identify donors and prospects for the Institution’s Annual Fund,
School of the Arts, Athletics and other Schools or programs as appropriate.
b. Engage Board member’s professional/community contacts to recommend sponsors for dinners/receptions in their communities.
4. Legislative Advocacy Effort – 13 participants
a. Promote/participate in legislative and elected official legislative outreach efforts as directed by the Director of Government Relations.
● Participate in/attendance at Congressman Clyburn’s Scholarship Golf Tournament(s).
● Participate in/attendance at Board of Trustees/elected official events, i.e., Athletic
Department events.
● Participate in/attendance at South Carolina Chamber and Charleston Chamber events.
b. Participate in/coordinated Letter Writing Campaign as directed by the Director of
Government Relations.
5. Participation in Admissions Events – 13 participants
a. Participate in and promote Admissions events on campus
● Participate in “Accepted Students Day” in April.
b. Participate in and promote Admissions events across the state and region
● Provide follow-up as needed; for example, Lee Mikell’s Personal Letter to the Top yield prospects.
c. Engage Board member’s professional/community contacts to recommend sponsors for dinners/receptions in their communities.
● Freshmen Send-Off Parties – social gatherings for incoming freshmen to meet fellow classmates, parents, alumni, current students and parents.
6. Students, Faculty, Staff Recruitment – 10 participants
a. Remain vigilant and aware of “the best and brightest students” in the Board member’s community for possible introduction to the College of Charleston.
b. Promotion of the Institution by each Board member to their respective communities as a destination college in a destination city, especially in terms of programs offered on campus scheduled around Arts/Wildlife Festivals/Expositions.
c. Promote diversity of the student body, faculty and staff by specific program development and participation within each Board member’s community.
d. Develop and maintain community networks by Board members within their individual communities to serve as a resource for information about and in support of the Institution.
e. Look for opportunities for gateways into their communities to open doors for the Institution.
7. Special Committee Assignments to Study Specific Topic – 9 participants
a. Special Committee(s) assignments with defined missions and specific timelines.
Examples could be:
(1) New Financial Model
(2) Marketing and External Relations
(3) Revenue Generating Professional Development Programs/Opportunities
(4) Regulatory Reform Legislation
(5) Ad Hoc Committee on Board Officer Terms and Elections
As of November 11, 2009 BC
TIMEFRAME AND PROCESS FOR VOLUNTARY BOARD ENGAGEMENT
I. Timeframe for Voluntary Board Engagement
● August Board committee meeting information to be mailed the week of August 10.
● Voluntary Board Engagement Planning Document (OEPD) to be mailed to the Board
with the Board committee meeting information.
○ Board to return the OEPD at August Board meeting or no later than
Monday, September 7.
○ Board OEPD to be assessed by Secretary to the Board and distributed as
appropriate, including the President; Chair, Board of Trustees; and Board Liaisons
from their respective areas by October 1.
○ Coordinate (with the Board member), as necessary, the outreach effort(s) chosen
by the individual Board member.
II. Process for Voluntary Board Engagement
● On the first business day of each month, Elizabeth Kassebaum and Betty Craig will
distribute emails with updates, reviews and reminders individualized by Board
member regarding their selected outreach efforts.
● Updates, reviews and reminders will include information on upcoming events,
deadlines for each Board member’s outreach effort, and will request information from
each Board member for any events, programs and activities executed by the Board
member in his/her chosen engagement efforts the previous month.
● This feedback will be used to amend and adjust on-going outreach programs as
needed, as well as to measure success of Board engagement in the future.
III. Budget Issues
● Mentoring Program
● Speaker participation
● Mileage – xxx amount
● Event attendance – faculty/speaker honorarium
● Conference Call re: Special Committee Meetings
As of January 11, 2010 BC
VOLUNTARY BOARD ENGAGEMENT PLANNING DOCUMENT
Sample by Chair Land (Please indicate your area of interest (if any) and return this form in the enclosed, self-addressed envelope by the August Board meeting or no later than Monday, September 7)
ENGAGEMENT BOARD MEMBER’S INPUT
Speakers in Hometown......................................................................
Mentor Program....................................................................................
Donor Stewardship/Development Events........................................
Legislative Advocacy Efforts................................................................
Participation in Admissions Events...................................................
Students, Faculty, Staff Recruitment Efforts.....................................
Special Committee Assignments......................................................
Please select the below link to view sample
VOLUNTARY BOARD ENGAGEMENT TRACKING SHEET
(Monthly update by EWK/BC on the first business day)
VOLUNTARY BOARD ENGAGEMENT EFFORTS
Sample monthly E-Mail Update by Chair Land
Dear Marie:
Thank you for your participation in the Board Engagement Efforts.
Noted below are the categories you selected, as well as noted events/engagement efforts that you participated in as of Tuesday, January 5, 2010.
If there are additional events/engagement efforts not noted, please indicate them on this form.
Also included in the information under each category are future events/engagement efforts for your consideration.
Again, thank you for your work with this program and for all you do for the institution.
Sincerely,
Elizabeth Kassebaum
Speakers in Hometown:
Past Events Attended:
● Amy McCandless spoke to the Manning Historical Society Meeting on Thursday, September 24, at 7:30 p.m. at the Manning, SC First Baptist Church
● Jean Everett spoke to the Manning Garden Club on October 21, 2009.
Comments:
Upcoming Events:
● Speak to the Sumter Rotary Club regarding the Strategic Plan on Tuesday, April 20, 2010 at Sunset Country Club.
Comments:
Mentor Program:
Past Events Attended:
● Contacted student mentee – Adam Brunelle.
Comments:
Upcoming Events
● Board Mentor/Mentee Orientation (includes student mentees, Board mentors and program directors), Thursday, January 28, 2010, 5:00 p.m., Alumni Hall
Comments:
Donor Stewardship/Development Events:
Past Events Attended:
● Nadine Vogel Lunch on September 24, 2009 at the Blacklock House
● “Doing the Charleston” Alumni event in Baltimore, Thursday, October 29, 2009, 6:30- 8:30 p.m.
● College of Charleston vs. Univ. of North Carolina Men’s Basketball Game, Monday, January 4, 2010, 7:00 p.m., Carolina First Arena
Comments:
Upcoming Events:
● Grand Opening of The Marion and Wayland H. Cato, Jr. Center for the Arts, Saturday, January 9, 2010, 4:00 p.m., Cato Center
● SGA’s “State of the Student Body” Address, Thursday, January 21, 2010, 4:00 p.m., Alumni Hall
● College of Charleston vs. Samford Men’s Basketball Game, February 6, 2010, 4:00 p.m., Carolina First Arena
Comments:
Legislative Advocacy Efforts:
Past Events Attended:
● President Benson’s presentation before the Senate Education Committee
● Legislative Luncheon on Monday, November 16, 2009, in Alumni Hall at noon.
Comments:
Upcoming Events:
● Legislative Reception, February 23, 2010, 6:00 – 8:00 p.m., Clarion Townhouse Hotel, Columbia, SC
Comments:
Participation in Admissions Events:
Past Events Attended:
● Recruitment of William Aiken Fellows in April 2009
Comments:
Upcoming Events:
Comments:
Students, Faculty, Staff Recruitment Efforts:
Past Events Attended:
● Open Forum for the new Associate VP for Diversity, Monday, November 23, 2009, 3:00 p.m. in Alumni Hall
Comments:
Upcoming Events:
● Open House – New Program in School of Education, Health and Human Performance, Thursday, February 4, 2010, 5:30 p.m., Arnold Hall
Comments:
As of January 5, 2010 ML
II. A. Mentoring Program
College of Charleston
Board of Trustees Mentoring Program: Overview
Mentoring Defined:
Personal one-to-one relationship between a mentor, the trusted guide or counselor, and a mentee.
A mentor is an individual, usually older, always more experienced, who helps and guides another
individual’s development. This guidance is not done for personal gain.
Purpose:
The purpose of the Board of Trustee Mentoring Program is in keeping with the College of
Charleston Strategic Plan, maintaining two of the College’s core values of (1) further extending
educational excellence and (2) encouraging a student focused community (see Core Values).
Focus:
The program is intended ideally to focus on matching selected students from the College with
Board of Trustee members who have indicated an interest and willingness in participating in the
Board Mentoring Program as outlined on the Board of Trustees Mentoring Program Process
Schedule.
Target Outcomes:
For the Trustee Mentor:
● Establish a stronger connection with and understanding of the student body, and thereby the institution as a whole, enriching the life of not just the student but the mentor
● Learn first-hand the wants/needs/expectations/motivations of the students
● Enhance mentor’s own valuable life skills in leadership and coaching
● Develop relationships between the mentor and students with new talent and ideas
● Experience personal and professional growth and renewal
For the Student Mentees:
● Experience the many benefits of having a mentor – the intrinsic values of such a relationship - e.g. receiving wisdom that only experience can provide
● Gain exposure to new ideas, theories, practices, and/or people that might not be pursued without a mentor’s guidance and/or encouragement
● Receive guidance on anything from personal situations to career choices, gaining both
personal and professional development from a valuable source, i.e. the mentor · Receive honest and informal perspective and feedback from a source often otherwise unavailable
● Enhance the understanding of the importance of seeking out mentors throughout life
Established Goals:
● Match a number of targeted students through one of 4 groups (as listed on the process schedule) with participating Board Members.
● Provide the Board Member Mentors with a list of 5 mentor/mentee commitments/events for their participation between January and October of the same calendar year.
● Mentors formally evaluate/de-brief the mentoring experience (successes and failures) at year end and give input regarding ways to improve the program. Student mentees will do the same with directors throughout the year, who will report back to the Mentoring Committee. Students will fill out year-end anonymous questionnaires as well.
● Board Mentoring Program will be tweaked yearly to reflect the input from both mentors and mentees.
Icebreakers/Suggested topics of Conversation for January Kickoff:
● Hometown
● Major in College
● Career goals
● Social activities/sports/areas of interest
● Personal history
● Influential people in your lives
Things to discuss throughout the year:
● Defining what success means to you
● What you’ve noticed about people who have a successful work-life balance
● Time management
● Personal finance tips/money management
● Transitions made in life/issues and decisions faced
● Pressures from friends/family
● Desired outcomes in life
Budget:
● $100/per Board Member per year for meals, tickets, misc.
● Money comes from BOT Foundation Account
● Receipts submitted to Betty for reimbursement
As of July 13, 2010 JAT
COLLEGE OF CHARLESTON BOARD OF TRUSTEES MENTORING PROGRAM
BOARD MEMBER PROGRAM INTEREST QUESTIONNAIRE
Thank you for your interest in the College of Charleston Board of Trustees Mentoring Program. To realize the full potential of the program it is important that we try to find a good mentor match for you.
Please fill out any information you feel comfortable sharing below and feel free to use more than the allotted space if necessary.
Upon completion of this questionnaire, please send the document to throckmortonj@cofc.edu in an e-mail with the subject line “Board of Trustees Mentoring Program,” or return it at the August 2009 Board Meeting or no later than September 7, 2009.
Full Name:
__________________________________________________________________________________________
Your personal background – anything you believe to be relevant
__________________________________________________________________________________________
Education and accomplishments (professional or personal) you consider significant
__________________________________________________________________________________________
Your interests – academic, career, social, organizations, athletics, causes, etc.
__________________________________________________________________________________________
Why are you interested in participating in the College of Charleston Board of Trustees Mentoring program and what would you like to get out of it?
__________________________________________________________________________________________
How many students, and from which groups, would you be interested in mentoring (maximum of 3)
__________________________________________________________________________________________
Are you interested in mentoring a student with similar personal interests, professional interests, regional similarities, similarities in family background, similar interests in social/philanthropic issues, or any combination thereof?
__________________________________________________________________________________________
Do you feel comfortable in fulfilling the requirements of this mentoring program (3 scheduled events; 2 unscheduled events) and would you feel comfortable with ex parte communication?
__________________________________________________________________________________________
Could you list any concerns you might have with the Board of Trustees Mentoring Program (regardless of whether you choose to participate)?
__________________________________________________________________________________________
Signature Date
College of Charleston Board of Trustees Mentoring Program
Review Questionnaire – Mentor
1. Was the College of Charleston Board of Trustees Mentoring Program beneficial to you? If yes, please explain how. If no, please explain.
2. Did you feel like the program was beneficial to your student mentee(s)? If yes, please explain how. If no, please explain.
3. Was the College of Charleston Board of Trustees Mentoring Program appropriate to your scheduling needs? Or was it too demanding of your time? Would you suggest fewer or more required activities with your mentee(s)?
4. Did you meet with your mentee(s) outside the requirements for the program? If so, how many times did you meet and what activities did you participate in together?
5. Did you feel you got more from required contact/activities or extemporaneous contact/activities?
6. Did you feel compatible with your mentee(s)? Do you feel there was anything the directors could have done to facilitate a better match?
7. Are you satisfied with your mentoring relationship? Do you feel there was anything the directors could have done to facilitate a better experience?
8. Were the directors and other College staff helpful and supportive of your efforts in mentoring? Did they facilitate contact if needed?
9. How do you feel the College of Charleston Board of Trustees Mentoring program could better prepare/support mentors in the future?
10. Do you have suggestions to improve the program?
11. Would you recommend the College of Charleston Board of Trustees Mentoring Program to other Board members?
12. Would you like to continue as a mentor? And if so, would you feel inclined to mentor fewer, more or the same number of mentees?
13. Would you agree to mentor your past mentee(s) should they express an interest in such?
14. Do you expect to keep in contact with your past mentee(s)?
This information is confidential and will only be shared with the Mentoring Committee. Thank you for your participation.
Mentee _____________________Mentor _____________________Date _________
As of July 2, 2009 JAT
II. B. Mentee Program
College of Charleston
Board of Trustees Mentoring Program
Mentee
O V E R V I E W
Mentoring Defined:
Personal one-to-one relationship between a mentor, the trusted guide or counselor, and a mentee. A mentor is an individual, usually older, always more experienced, who helps and guides another individual’s development. This guidance is not done for personal gain.
Purpose:
The purpose of the Board of Trustee Mentoring Program is in keeping with the College of Charleston Strategic Plan, maintaining two of the College’s core values of (1) further extending educational excellence and (2) encouraging a student-focused community.
Focus:
The Board Mentoring Program will focus on matching selected students from the College of Charleston with College Board of Trustee members for a year-long mentoring program.
Target Outcomes for Mentees:
● Experience the many benefits of having a mentor – the intrinsic value of a mentor/mentee relationship – e.g. receiving wisdom that only experience can provide
● Gain exposure to new ideas, theories, practices, and/or people that might not be pursued without a mentor’s guidance and/or encouragement
● Receive guidance on anything from personal situations to career choices, gaining both personal and professional development from a valuable source, i.e. the mentor
● Receive honest and informal perspective and feedback from a source often otherwise unavailable
● Enhance the understanding of the importance of seeking out mentors throughout life
Guidelines:
● Mentee will make a good faith effort to participate in at least 4 of the scheduled and unscheduled Mentor/Mentee events/commitments.
● Mentee will give mentor as much notice as possible if Mentee is unable to attend an event or commitment. If Mentee cannot reach Mentor, Mentee will contact their program director immediately to ensure that Mentor is notified.
● Mentees will submit a resignation letter to their individual program director should they no longer wish to or are unable to participate in the Board of Trustees Mentoring Program.
Qualifications for Mentees:
● Mentees will be selected from 4 groups
- Avery Scholars
- Leadership CofC
- Presidential Community Enhancement Grant
- William Aiken Fellows Society
● Students must be entering their Sophomore or Junior year at the College to qualify for the program which spans over spring and fall semesters of each year
● Students may also qualify if they are nontraditional students who will be attending the College in both the spring and fall semesters of a particular school year
Schedule of Events:
● Kickoff Event – January of each year (first get together for students and their mentors) –
meet and greet
● Spring Events – Individual event for mentors and mentees – options are endless – attend
sports event; artistic performance; educational event; professional event; in conjunction
with or separate from dinner
● March Excel Awards
● Shadowing/BOT Meeting Wrap Up Event – mentee shadows mentor to Board of Trustees
functions, including committee meetings, and BOT meeting in April. Mentees eat lunch
with the Board of Trustees members following the meeting and are introduced.
As of July 20, 2010 JAT
COLLEGE OF CHARLESTON BOARD OF TRUSTEES MENTORING PROGRAM
STUDENT INTEREST QUESTIONNAIRE
Thank you for your interest in the College of Charleston Board of Trustees Mentoring Program. To realize the full potential of the program it is important that we try to find a good mentor match for you. Board of Trustees members have a wide range of personal, educational and career backgrounds and
interests. This questionnaire will help us identify mentors that potentially will be the best match for you.
Please fill out the information below by typing directly into the Word document. Feel free to use more than the allotted space if necessary.
Upon completion of this questionnaire, please send the document to throckmortonj@cofc.edu in an e-mail with the subject line “Board of Trustees
Mentoring Program.”
Full Name:
Program Director’s Name:
Graduation Year:
E-mail address:
_________________________________________________________________________________________
Your personal background – anything you believe to be relevant
_________________________________________________________________________________________
Your pre-CofC education and accomplishments you consider significant
_________________________________________________________________________________________
Your interests – academic, career, social, organizations, athletics, causes, etc.
_________________________________________________________________________________________
Reasons for choosing the College of Charleston
__________________________________________________________________________________________
Why are you interested in participating in the College of Charleston Board of Trustees Mentoring program and what do you hope to accomplish?
__________________________________________________________________________________________
Do you feel comfortable in fulfilling the requirements of this mentoring program (3 scheduled events; 2 unscheduled events)?
__________________________________________________________________________________________
Preferred contact information for you – phone, e-mail, address
__________________________________________________________________________________________
Signature Date
College of Charleston Board of Trustees Mentoring Program
Review Questionnaire – Mentee
1. Was the College of Charleston Board of Trustees Mentoring Program beneficial to you? If yes, please explain how. If no, please explain.
2. Was the College of Charleston Board of Trustees Mentoring Program appropriate to your scheduling needs? Or was it too demanding of your time? Would you suggest fewer or more required activities with your mentor?
3. Did you meet with your mentor outside the requirements for the program? If so, how many times did you meet and what activities did you participate in together?
4. Did you feel you got more from required contact/activities or extemporaneous contact/activities?
5. Did you feel compatible with your mentor? Do you feel there was anything the directors could have done to facilitate a better match?
6. Are you satisfied with your mentoring program experience? Do you feel there was anything the directors could have done to facilitate a better experience?
7. Were the directors and other College staff helpful and supportive of your efforts in the mentoring program? Did they facilitate contact if needed?
8. How do you feel the College of Charleston Board of Trustees Mentoring program could better prepare/support mentees in the future?
9. Do you have suggestions to improve the program?
10. Would you recommend the College of Charleston Board of Trustees Mentoring Program to other group members?
This information is confidential and will only be shared with the Mentoring Committee. Thank you for your participation.
Mentee _______________Mentor _______________Date _______________
As of July 2, 2009 JAT
College of Charleston Board of Trustees
Mentoring Program Contract
2009-2010 Academic Year
I,__________________________, agree to abide by the guidelines set forth in the College of Charleston Board of Trustees Mentoring Program, Mentee Overview. My signature below indicates that I have reviewed these guidelines with my program’s director and agree to adhere to the guidelines with the purpose of achieving the targeted outcomes therein contained.
__________________________________________________________________________________________
Print Name
__________________________________________________________________________________________
Signature Date
__________________________________________________________________________________________
Program Director Date
II. C. Timeline and Process Schedule
College of Charleston
Mentoring Program
Timeline
September:
09/08/09 Return of Board Engagement Interest Forms
09/10/09 Directors Meet – Review Process Schedule
09/25/09 Send Mentor Questionnaire Forms to BOT members
09/25/09 Directors begin selection process
10/15/09 Return of Mentor Questionnaire Forms and Mentee Questionnaire Forms
October:
10/19/09 Directors meet and match students with BOT members at 1 pm in Randolph Hall Boardroom
November:
11/02/09 Notice is sent to mentors and mentees that they have been matched and will meet at a January kickoff event. Letters will encourage BOT mentors to contact their mentees before the kickoff event and mentees will be notified that their mentors will be doing so.
December:
12/01/09 Mentors make introductory contact with Mentees
January:
01/28/10 Kickoff event scheduled for participating mentors and mentees at 5 p.m. (to coincide with January BOT meeting)
February:
02/01/10 Mentee Shadowing Experience or Mentee and Mentor attend an Individual Event together
March:
01/30/10 Excel Awards – Mentors and Mentees will be recognized at the awards and encouraged to attend in addition to any other individual event they might plan themselves Mentee Shadowing Experience or Mentee and Mentor attend an Individual Event together
April:
04/15/10 and 04/16/10
Year Wrap Up - Shadowing at BOT meeting including all committee meetings and full BOT meeting; Mentees will possibly be Introduced at BOT meeting and/or recognized at lunch following the meeting
04/20/10 Distribute evaluations to mentors and mentees and request that they be returned by May 1
June:
06/01/10 Directors and BOT staff evaluation of program including a review of the evaluations and discussion of any changes in the format for the upcoming year August Voluntary Board Engagement selection sheet distributed at August Board Meeting including requests for names of Board Members interested in the Board of Trustees Mentoring Program
As of July 13, 2010 JAT
College of Charleston
Board of Trustees Mentoring Program
PROCESS SCHEDULE
Selection Process
● Interest forms sent to BOT members the first week of September – members are encouraged to seek students from different groups but are limited to 3 students per year
● Interest forms are given to students by directors at beginning of school year (September)
● Interest forms from BOT are assessed by Secretary to the Board in October
● Interest forms of students are assessed by directors and submitted to the Secretary of the Board of Trustees by mid October
● Mentors and Mentees are matched up in October and notified in November of each year
Qualifications for Mentees
● Mentees will be selected from 4 groups
- Avery Scholars
- Leadership CofC
- Presidential Community Enhancement Grant
- William Aiken Fellows Society
● Students must be entering their Sophomore or Junior year at the College to qualify for the program which spans over spring and fall semesters of each year
● Students may also qualify if they are nontraditional students who will be attending the College in both the spring and fall semesters of a particular school year
● Directors will practice sole discretion in the student mentee selection process
Schedule of Events
● Kick off Event – January of each year (first get together for students and their mentors) – meet and greet
● Spring Events – Individual event for mentors and mentees – options are endless – attend sports event; artistic performance; educational event; professional event; in conjunction with or separate from dinner
● March Excel Awards – Mentors and Mentees will be recognized and/or individual event
● April BOT Wrap Up – shadowing Mentor throughout April BOT meeting; attend BOT meeting and luncheon
Sample Budget for Year
10 Students and 10 mentors
$100 x 10 = $1,000 ($100 per BOT member per year for meals, tickets, travel)
$ 20 x 25 = $500 (January Kick off Event 10 students; 10 mentors + Marie and EWK and/or directors @$20/person)
$ 20 x 10 = $200 (Spring BOT Wrap Up Event e.g. 10 students @$20/person)
$1,700/year Total
As of July 13, 2010 JAT
II. D. Orientation and Kickoff Social
Board of Trustees Mentoring Program
Alumni Hall
January 28, 2010
5 – 6 p.m.
* Jo Ann Throckmorton will distribute nametags to all guests as they enter Alumni Hall
I. All guests (Mentors, Mentees and Program Directors) will assemble and mingle for the first 10 minutes.
● Elizabeth Kassebaum will introduce Marie Land, Chair, who will welcome everyone and introduce the Program Directors.
● EWK will then present and explain the program for the evening and ask everyone to introduce themselves to their respective mentors/mentees.
II. At 5:11 p.m., EWK will ask all mentors/mentees to split off into their groups of 2-3.
III. JAT will hand out the instructions to the icebreakers (below) and any supplies needed such as the blank name tags, pencils, pens, paper, etc.
IV. At 5:15 EWK will start with “Logos”
V. At 5:25 EWK will move on to “Ya really want to know”
VI. At 5:30 EWK will move on to “The Interview”
VII. At 5:40 EWK will ask each team to introduce their team members, show off their logos and continue to mingle
VIII. At 6:00 EWK will close the Kickoff with a reminder that mentors and mentees will either participate in a shadowing experience or individualized
event of their choosing in February. Timelines will be distributed to all mentors and mentees outlining their responsibilities/opportunities in March and April, including the year end wrap up at the April Board of Trustees Meeting.
Logos (10 minutes)
Everyone is given a blank name tag. Discuss how corporations are recognized by a specific logo or symbol (e.g. McDonald’s golden arches). Ask participants to draw their personal logo in 2 minutes. The logo should reflect their personality, interests, major or anything they would like others to know about them. At the end of the session everyone will compare logos.
Ya really want to know? (5 minutes)
Each participant is asked to give his/her middle name and tell how or why that particular name was chosen for them. The facilitator should begin the process and do it with a little bit of humor to encourage others to share.
The Interview (10 minutes)
Each member of the “team” is asked to interview each other for about ten minutes. For example, what do they like about their job; school; past jobs; family life; hobbies; favorite sports; favorite places they’ve been; places they’d like to go or things they’d like to do before they die. At the end of the session, each member of the team will introduce the other. (If there are more than 2 members each will introduce the other.)
III. TRADITIONAL BOARD RESPONSIBILITIES
Board Responsibilities in Bylaws, by statute or by tradition that are not included on Voluntary Board Engagement List include:
● Select, support and evaluate the President
● Support and promote the Institution’s Strategic Plan
● Review Board materials, i.e., committee and meeting agendas and supporting documents
● Approve Budget and Tuition
● Review, Evaluate and Support Academic Mission
● Attend and participate in Board Meetings (four two-day meetings and one one-day meeting) to the extent possible regarding Board member’s personal and professional schedules
● Attend at least two of five Commencement and Convocation Ceremonies throughout the year
● Attend Dedication and Groundbreaking Ceremonies as appropriate
● Donate per diem and provide other financial support to the institution to the extent reasonable
regarding Board member’s individual circumstances
As of January 11, 2010 2009 BC
